Call Center Interview Questions & Answers

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 callTell me about yourself, its a question that most interviewees expect and it is the most difficult to answer as well. Though one could answer this open- ended question in a myriad of ways, the key to answering this question or any other interview questionis to offer a response that supports your career objective. This means that you shouldn’t respond with comments about your hobbies, spouse, or extra curricular activities. Trust me, interviewers aren’t interested. To start with there is no correct answer to this interview question. I would lean in the favor of a quick reference to some personal traits that give a quick-view of who you are. From there one could move to a one sentence of any relevant education/qualification. There should also be a mention of employment history. 

 

Purpose of the Question:

In one of my write-up “Across the interview table” I did mentioned that there is a purpose of asking each and every question in the interview. One cannot ask anything and everything. Again, set of interview questions varies from industry to industry and position to position. Interviewers use the interview process as a vehicle to eliminate your candidacy. Every question they ask is used to differentiate your skills, experience, and personality with that of other candidates. They want to determine if what you have to offer will mesh with the organization’s mission and goals. 

 

What type of answer is expected???

Try to avoid this type of answer: I am a hard-worker who is good with numbers. After I worked as a financial analyst for a few years, I decided to go to law school. I just finished and now am looking for a new challenge.Speak something like this: I began developing skills relevant to financial planning when I worked as a financial analyst for three years. In that role, I succeeded in multiplying the wealth of my clients by carefully analyzing the market for trends. The return on the portfolios I managed was generally 2% more than most of the portfolios managed by my company. My initiative, planning, and analytic skills were rewarded by two promotions. As the manager of a team, I successfully led them to develop a more efficient and profitable strategy for dealing with new accounts. My subsequent training in the law, including tax law and estate law, gives me an informed view of what types of investments and charitable gifts would be most advantageous for your clients. 

 

Preparing for the Answer:

Follow the following steps as outlined below to ensure your response will grab the interviewer attention. 
1. Provide a brief introduction. Introduce attributes that are key to the open position. 
2. Provide a career summary of your most recent work history. Your career summary is the “meat” of your response, so it must support your job objective and it must be compelling. Keep your response limited to your current experience. Don’t go back more than 10 years. 
3. Tie your response to the needs of the hiring organization. Don’t assume that the interviewer will be able to connect all the dots. It is your job as the interviewee to make sure the interviewer understands how your experiences are transferable to the position they are seeking to fill. 
4. Ask an insightful question. By asking a question you gain control of the interview. Don’t ask a question for the sake of asking. Be sure that the question will engage the interviewer in a conversation. 

Doing so will alleviate the stress you may feel to perform.There you have it - a response that meets the needs of the interviewer AND supports your agenda.When broken down into manageable pieces, the question, “So, tell me about yourself?” isn’t overwhelming. In fact, answering the question effectively gives you the opportunity to talk about your strengths, achievements, and qualifications for the position. So take this golden opportunity and run with it. 

 

When Asked by Different People?

HR manager or CEO of the company or the Departmental Head can ask the same question and your answer should vary. The expectation of each such person is different. 

When asked by HR Manager your response must be like this: “My career has been characterized by my ability to work well with diverse teams. I seek out opportunities to involve others in the decision-making process. This collaboration and communication is what has enabled me to achieve success in my department. People are the most valuable resource of any organization.” 
When asked by CEO your response must be like this: “I have achieved success in my career because I have been focused on the bottom line. I have always sought out innovative solutions to challenging problems to maximize profitability. Regardless of the task or challenge, I always established benchmarks of performance and standards of excellence. I have never sought to maintain the “status quo.” An organization that does not change and grow will die. I would enjoy working with you to help define new market opportunities in order to achieve the organization’s goals.” In each instance, we responded to the “needs of the individual.” It is almost guaranteed that, when you respond appropriately to the diverse needs of the different managers, you will become the standard by which all of the other candidates will be measured. 

 

Conclusion

 

What is a Call Center?

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Call center is a centralized office of a company that answers incoming telephone calls from customers or makes outgoing telephone calls to customers. They can handle a considerable volume of calls at the same time and can also log calls. It is the focal point of customer service for most companies today. Using a variety of technologies including computer automation , call centers connect the customer and the organization to meet customer needs in real time. 

Call centers have application in many industries offering customer service. Many organizations use call centers to solicit clients or customers for new sales or donations and contributions. They can also be used to accomplish surveys of customer satisfaction or public opinion. 

Call centers can be divided into three groups:

  • Those that focus on outgoing calling
  • Those that focus on incoming calls
  • Those that are established to accomplish multiple tasks

 

Role of Computer in Call Center
 

Technology plays a major role in the call center. Computers are used to access customer records, product information, ordering status, transaction history and other various important data. They play as the primary and the most essential tool for call center agents. They even contact customers through email and can also blend mails with phone calls. No call center can work without the availability of computers. 

Call center Management and Technical Positions

 
Call centers offer a strong and diverse career path for customer service representatives. Several options in both management and technical areas are open for individuals willing to work in a call center.

  • Supervisor or team leader
  • Training development and delivery Workforce scheduling
  • Quality monitoring or quality assurance
  • Business analyst (reporting and financials)
  • Process specialists
  • Human resources
  • Information technology
  • Facility design and maintenance

 

Significance of Call Center
Call center have particular significance in three areas :

  • Customer service and retention : Call center serve as the means by which the organization creates a long term relationship with individual customers.
  • Direct marketing : Services or products required by the customer are directly marketed on phone or on Internet.
  • Source of management information : A call center with good software accumulates a great deal of information about customers.